When you are selected as one of our participating exhibitors, you will receive an email stating directions and where you will be permitted to park.

Loading docks will be available during specified set up times. Set up times will be posted at a later date by the artist or dealer coordinator.

Kawacon does not provide electrical equipment. You can contact the electrical suppliers here: https://www.sahbgcc.com/Our-Services/Event-Services#173231832-electrical

Booths and/or tables are not offered or sold on the day of the convention. Not under any circumstances are exhibitors allowed to resell tables.

The Exhibitor Hall will house both the Artist Alley and Dealers Room. These areas will be separated from each other inside the Exhibitor Hall.

All exhibitors are required to have an active Sales & Use Permit along with a Tax ID to sell at Kawacon upon applying. All applications that are submitted without an active Sales Tax ID or one that is expired, will be removed from application selection.

EIN’s will not be accepted as a Sales Tax ID and will disqualify your application.

Kawacon allows exhibitors to sell 18+ material under the condition that all adult material is covered. All exhibitors must request a State ID or Driver’s license from attendees who are looking to view and/or purchase 18+ adult material.

Yes, you may leave your merchandise at your table. The exhibit hall doors will be locked after hours. However, Kawacon and/or the convention center is not responsible for any items that are left behind.

Exhibitors are not allowed to sell or give away their booth and/or table. Exhibitors that cannot make it can request a refund up until December 31st. Kawacon will then proceed with inviting artists and dealers who have applied to the waitlist.

In the event that Kawacon needs to cancel or postpone the event, exhibitors will have the opportunity to roll over their booth to the rescheduled or following event. Outside of this, under certain circumstances, an exhibitor may roll over their booth at Kawacon’s discretion.

Exhibitors will be asked to reapply every year that they choose to participate.

All merchandise can be arranged however you see fit as long as it is within your designated area.

No. These tables cannot be claimed by exhibitors who are already participating in our convention.

Unfortunately, no. All booths once designated are final.

All exhibitors will be notified via email for setup and breakdown processes. You can always contact the corresponding coordinator for any further questions. artists@kawaconsa.com for artists and dealers@kawaconsa.com for dealers. If you would like to speak to the coordinator the day of the convention, you are welcome to ask a volunteer or staff for assistance.

Kawacon will be providing 6’ tables for artists and 8' tables for dealers.

All participating exhibitors will receive an email from the their coordinator explaining their exact location of their placement inside the Exhibitor Hall.

You are allowed to play music at your booth at a reasonable level. If multiple complaints are made, staff may ask you to lower the volume or turn it off.

Bags, luggage, storage containers, and equipment are allowed in your designated area.

All exhibitors are responsible for transporting their own merchandise to and from their vehicles.

Exhibitor badges will provide exhibitors with full weekend access to the rest of the convention’s public programming.

Kawacon does not provide electrical equipment. You can contact the electrical suppliers here: https://www.sahbgcc.com/Our-Services/Event-Services#173231832-electrical

An email will be sent out prior to the convention letting exhibitors know the process for load in and load out.

Please visit our website at www.kawaconsa.com and click our “Applications” drop-down menu.

Exhibitor applications will open up on Friday, July 28th. Please visit our website at www.kawaconsa.com and click our “Applications” drop-down menu.

Yes, you can apply as both an Artist and Dealer. However, each application will be treated as separate entries meaning you would be responsible for both the Artist Booth and Dealer Booth if selected for both.

Please refer to the individual applications for booth pricing and inclusions.

No, applications will not be accepted once the deadline has passed.

A confirmation email will be sent out as soon as your application is submitted.

All applicants will receive an email verifying whether they will be a participating exhibitor. You will receive an email within a month after applications close. All application postings and closings will be announced on our social media and our newsletter.

You can contact the corresponding coordinator via email at: artists@kawaconsa.com for artists and dealers@kawconsa.com for dealers. In order for the coordinator to consider the accurate information you would like to provide on your application, please contact them as soon as possible, preferably before applications close.

If you have not received an email by Sunday, October 1st, please contact the coordinators at: artists@kawaconsa.com for artists and dealers@kawaconsa.com for dealers.

For any questions about your application status, please email the corresponding coordinator; artists@kawaconsa.com for artists and dealers@kawaconsa.com for dealers.

All invoices will be sent via email. Your coordinator will provide all the necessary information to complete your registration as an exhibitor.

Each coordinator will be emailing participating exhibitors with instructions on how to purchase additional badges.

Once the layout has been finalized, booth locations may not be changed or moved.

Table arrangement requests must be addressed by both parties via email to the artist or dealer coordinator for approval BEFORE seating arrangements are finalized.

Upon applying, exhibitors can request whether they would like to be put on a waitlist if a spot becomes available.

Yes, you must have an exhibitor badge to sell at your table. Exhibitors will be offered a discounted price for extra badges.

If you are selected as one of our exhibitors, you or a proxy must be present for setup and during operation hours of the convention.

Unfortunately, we do not offer additional booths or tables. Please refer to the booth packages listed in the application.

Artists are not permitted to sell Ai art at the convention. If an artist is found selling AI art, the artist will be subject to removal from the convention and premises.

Kawacon does not provide artists with any type of food or water. Artists are responsible for their own meal and refreshments. The HBG will have concessions open outside the exhibitor hall. There are also food and beverage locations near the HBG within walking distance.

If you would like to share a booth with another artist, you are required to specify who will be sharing the booth with you in your initial application. The primary applicant will take sole responsibility of the application, and if selected, purchased space. If you were unable to enter your booth as shared in your application, you can email our artist coordinator for approval before booth arrangements are finalized. Please note that if one artist is removed from the convention due to non-compliance of convention policies, all associated artists will also be removed.

Your artist tag is your social media handle or alias that you go by online. Many Artists are known to mark their art with their Artist Tag.

All art must be original. If you are found selling unoriginal art, illegal art, or any of the sort, you will be subject to removal from the convention and premises.

Each application will be reviewed individually. We will select artists based on application submissions. We try to create a fair and equal opportunity to each artist while providing a wide selection of art for our attendees by using a process of jury and lottery.

If you spot unoriginal or stolen art, Kawacon would greatly appreciate it if you let staff know as soon as possible. Please provide us with pictures and/or references that will help us complete our investigation.

Artists are allowed to sell fan-created artwork, original artwork, handmade crafts, and live art pieces made at your booth. Other items that are not originally made, crafted, or a service by the artist are not allowed to be sold at the convention. Unlicensed items will be inspected by staff. Any attempts to sell retail items or food products will result in removal from the convention. Items with copyright or trademarked logos engraved, printed or stamped will also result in removal from the convention.

Although the HBG offers free Wi-Fi, Kawacon highly recommends that you prepare ahead of time for your personal wifi needs. Depending on your service provider, you may run across technical issues with your equipment. Many vendors benefit from bringing their own hotspot. From feedback during past events, T-Mobile users have had difficulties with signal strength in the convention center. You can also purchase internet from the HBG by clicking here: https://www.sahbgcc.com/Our-Services/Event-Services#173231834-wifitelecommunications--technology